Assignment confirmation template
An assignment confirmation is the document a recruitment agency sends a temporary worker with the details of a specific assignment. It names the hirer and the site, the duties, hours and pay rate, any expenses and the health and safety risks, and how the worker will be paid. It is sent for every assignment, and so changes with each booking.
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What changes each time
26 values. Everything else is your wording, kept exactly.
The agency
- Employment business's full name
- Address, phone and email
- Date
- Booking reference
The worker
- Worker's full name
- Worker's address or email
- Date of the worker's terms
The hirer
- Hirer's full name
- Nature of the hirer's business
- Site address
- Name and job title of the site contact
The assignment
- Job title
- Description of duties
- Start date and time
- End date, number of weeks or ongoing
- Hours
Pay and expenses
- Rate of pay
- Overtime or night rates
- Pay frequency
- Holiday
- Expenses
Requirements and safety
- Experience, training and qualifications required
- Health and safety risks and controls
- Equipment provided or to be brought
- Induction arrangements
- Notice
The rules it usually needs
Written in plain English when the template is set up.
- Only when…
“Include the paragraph confirming details first given orally only when the details were first given by phone or in person.”
When this applies, the paragraph confirming details first given orally is included; when it does not, it is left out and the rest of the document is unchanged.
- One of several wordings
“The worker is supplied under a contract of employment, or a contract for services.”
The document carries the wording for whichever applies, and the other wording is left out.
- One of several wordings
“Where the worker is contacted: by post to an address, or by email.”
The document carries the wording for whichever applies, and the other wording is left out.
- One of several wordings
“The form of confirmation: standard or short, depending on the length of the assignment.”
The document carries the wording for whichever applies, and the other wording is left out.
- One of several wordings
“How long it lasts: until an end date, for a number of weeks, or ongoing and reviewed.”
The document carries the wording for whichever applies, and the other wording is left out.
- Only when…
“Include other rates only when different rates apply.”
When this applies, other rates is included; when it does not, it is left out and the rest of the document is unchanged.
- One of several wordings
“Expenses: none, or as stated.”
The document carries the wording for whichever applies, and the other wording is left out.
- One of several wordings
“Requirements: none, or as stated.”
The document carries the wording for whichever applies, and the other wording is left out.
- Once for each item
“One row for each health and safety risk, or none known.”
The table has one row for each, so it grows or shrinks to match.
- One of several wordings
“Equipment is provided by the hirer, or the worker must bring it.”
The document carries the wording for whichever applies, and the other wording is left out.
- Once for each item
“One row for each shift or week.”
The table has one row for each, so it grows or shrinks to match.
- Only when…
“Include the paragraph on the Agency Workers Regulations 2010 only when they apply.”
When this applies, the paragraph on the Agency Workers Regulations 2010 is included; when it does not, it is left out and the rest of the document is unchanged.
Questions people ask
What is an assignment confirmation?
It is the written details of a temporary assignment that an agency gives an agency worker, so they know who they are working for, where, when, for how long and for what pay.
What must an agency tell a worker about an assignment?
The hirer's identity and business, the start date and likely length, the position and type of work, the location and hours, any health and safety risks, the experience and training needed, expenses and the rate of pay.
When must the details be given?
If the agency gives them verbally, it must confirm in writing by the end of the third business day after. A shorter form can be used for very short assignments in the circumstances the regulations allow.
Is an assignment confirmation a contract?
It sits alongside the worker's terms of engagement, which continue to apply. The confirmation adds the details of the particular assignment.
What changes after 12 weeks?
An agency worker who stays in the same role with the same hirer for 12 weeks becomes entitled to the same basic pay and working conditions as if directly recruited. The confirmation can say so.
Use this template
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