Key information documents and the letters around each placement. Each becomes a template in your own wording, filled from the paperwork you already have, and approved by a person before it goes out.
Each page shows what changes every time and the rules the document usually needs.
An agency worker contract sets out the terms on which a recruitment agency, acting as an employment business, finds temporary assignments for a worker.
An assignment confirmation is the document a recruitment agency sends a temporary worker with the details of a specific assignment.
A capability meeting letter invites an employee to a formal meeting about their performance, after informal attempts to deal with it have not worked.
An employer reference letter answers a request for a reference about a current or former employee, either as a factual reference or as a full one.
A grievance meeting invitation letter invites an employee who has raised a formal grievance to a meeting to discuss it.
A grievance outcome letter tells an employee the decision on their formal grievance, point by point, and explains how to appeal.
A key information document tells an agency worker, before they start, who is paying them and how, what deductions will be made and what their pay will be.
A limited company contractor agreement is the contract between a recruitment agency and a contractor's own limited company for an individual to provide services to an agency's client.
A pay rise letter tells an employee in writing that their pay is going up, by how much and from when.
A placement confirmation letter tells a client that a candidate has accepted their offer of a permanent job, and confirms the details and the agency's fee under the agreed terms of business.
A probation extension letter tells a new employee that their probation period will be longer than planned, and sets out what they need to achieve in the extra time.
A probation review outcome letter tells a new employee the result of their probation review: that they have passed, or that they have not and their employment will end with notice.
Recruitment terms of business are the agreement between a recruitment agency and a client that sets out how the agency introduces or supplies candidates and what the client pays.
A status determination statement is the document a client gives a contractor, and the agency or company it contracts with, to say whether the engagement falls inside the off-payroll working rules (IR35).
A variation of contract letter confirms in writing a change to an employee's terms that the employer and employee have already agreed, such as new hours, a new place of work or a new job title.
A Word or PDF file. DocuWeave finds the names, dates, amounts and lists that change, and keeps your wording.
Answer its questions, set the rules in plain English, publish version 1. Old documents never change.
Drop in the registration form, the client's booking email, your notes. It fills what it finds, shows the source, and asks only about the rest.
The files you drop in are read in your browser; only their text is sent.
Who approved each document, when, and exactly what.
Upload it, check what DocuWeave found, and publish it. Nothing is used until you do.
