Client care letters and data processing agreements, in your firm's wording. Each becomes a template, filled from the paperwork you already have, and approved by a person before it goes out.
Each page shows what changes every time and the rules the document usually needs.
An apprenticeship agreement is the short statutory document an employer and apprentice in England sign at the start of an apprenticeship.
An assignment agreement transfers ownership of assets, such as intellectual property, a domain name, a debt or the benefit of a contract, from one party to another for a price.
Board minutes are the written record of a meeting of a company's directors: who attended, whether the meeting was quorate, what was discussed and what was resolved.
Board minutes declaring a dividend are the written record that a company's directors met and decided to pay an interim dividend.
A capability meeting letter invites an employee to a formal meeting about their performance, after informal attempts to deal with it have not worked.
A client care letter is the letter a solicitor sends when taking on a new matter, confirming the instructions, who will do the work, the charges and the terms on which the firm acts.
A variation agreement records an agreed change to an existing contract, signed by every party, so the contract and the change can be read together.
A data sharing agreement records the terms on which two organisations that each decide how personal data is used share that data with each other: why, what, how it is protected and when it is deleted.
A disengagement letter tells a client that an accountant will no longer act for them, either because the firm is resigning or because the client has ended the engagement.
An employer reference letter answers a request for a reference about a current or former employee, either as a factual reference or as a full one.
An employment contract sets out the main terms of a job in writing, and UK employers must give every employee a written statement of these particulars by their first day.
A fixed-term employment contract is the written statement of particulars for someone employed for a set period, such as maternity cover or a seasonal role.
A grievance meeting invitation letter invites an employee who has raised a formal grievance to a meeting to discuss it.
A grievance outcome letter tells an employee the decision on their formal grievance, point by point, and explains how to appeal.
An introducer agreement sets out the terms on which a person or business passes prospective clients to another business in return for a commission.
A job offer letter tells the successful candidate they have the job, with the salary, start date and type of post.
A loan agreement sets out the terms on which a lender lends money to a company or LLP: the amount, the purpose, interest, how and when it is repaid, and what happens on default.
A partnership agreement sets out how a general partnership in England and Wales is owned and run: each partner's capital and profit share, drawings, decisions, and what happens when a partner leaves or the partnership ends.
A pay rise letter tells an employee in writing that their pay is going up, by how much and from when.
A personal guarantee is a written promise by an individual, often a company director, to pay a business's debts to a creditor if the business does not.
A probation extension letter tells a new employee that their probation period will be longer than planned, and sets out what they need to achieve in the extra time.
A probation review outcome letter tells a new employee the result of their probation review: that they have passed, or that they have not and their employment will end with notice.
A secondment agreement sets out the terms on which an employee is lent by their employer to work for another organisation for a fixed time or project.
A shareholders' agreement sets out how a private limited company will be run and how its shares can be issued, sold or bought back, alongside the company's articles.
A variation of contract letter confirms in writing a change to an employee's terms that the employer and employee have already agreed, such as new hours, a new place of work or a new job title.
A without prejudice offer letter makes an offer to settle a dispute that cannot be shown to the court as an admission.
A written resolution lets the members of a private limited company pass a decision on paper, without holding a meeting.
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Answer its questions, set the rules in plain English, publish version 1. Old documents never change.
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