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The paperwork every tenancy brings.

Tenancy agreements, rent increases and the letters a landlord sends. Each becomes a template in your own wording, filled from the paperwork you already have, and approved by a person before it goes out.

The template, with the relevant person block set to appear only when someone else paid towards the deposit
The deposit prescribed information as a template.

22 documents, one way of working

Each page shows what changes every time and the rules the document usually needs.

Deposit deductions letter

A deposit deductions letter is what a landlord or letting agent sends a tenant at the end of a tenancy in England to propose deductions from the deposit and return the balance.

What changes each time
  • Landlord's or agent's name, address, email and phone
  • Date of the letter
  • Tenant's name or all joint tenants' names
  • Forwarding address or email
  • Property address
  • Tenancy end date
  • and 16 more

Deposit prescribed information

Deposit prescribed information is the information a landlord must give a tenant, and anyone who paid towards the deposit, within 30 days of taking a deposit in England.

What changes each time
  • Property and tenancy start date
  • Deposit amount
  • Dates received and protected
  • Protection reference
  • Scheme and type
  • Administrator and contact details
  • and 9 more

Estate agency terms of business

Estate agency terms of business are the terms an estate agent gives a seller before being instructed to sell a property in England and Wales, setting out the type of agency, the fee, the services and how the seller can cancel.

What changes each time
  • Agency's trading name and legal name
  • Company number and address
  • Redress scheme name and membership number
  • HMRC anti-money laundering registration number
  • Professional body and membership number
  • Seller's name or all sellers' names
  • and 19 more

Guarantor agreement

A guarantor agreement is a document in which a guarantor promises a landlord that a tenant's rent and other obligations under a tenancy will be met.

What changes each time
  • Date of the agreement
  • Guarantor's full name and home address
  • Landlord's name or all joint landlords' names, and address for notices
  • Tenant's full name or each tenant's name
  • Notice emails for guarantor and landlord
  • Property address
  • and 14 more

HMO room tenancy agreement

An HMO room tenancy agreement lets one room in a shared house to one tenant on an assured periodic tenancy in England, with the use of the shared kitchen, bathrooms and living areas.

What changes each time
  • Landlord and address for notices
  • Manager of the house and agent
  • Tenant
  • House and room
  • Shared facilities
  • HMO licence
  • and 12 more

Holding deposit receipt and terms

A holding deposit receipt and terms records a payment made to reserve a rented property in England while the applicant's references and checks are completed.

What changes each time
  • Landlord's full name
  • Letting agent's business name, address, phone and email
  • Applicants' full names
  • Property address
  • Rent
  • Proposed start date
  • and 11 more

Holiday let booking agreement

A holiday let booking agreement sets out the terms on which a guest books a holiday property in England or Wales for set dates: the price, what is paid and when, the house rules, and what happens if either side cancels.

What changes each time
  • Owner's name or business name, address, phone and email
  • Agency's name, address, phone and email
  • Lead guest's name
  • Lead guest's home address, phone and email
  • Property name and address
  • Arrival date and time
  • and 24 more

Inventory and check-in report

An inventory and check-in report records the contents of a rented property and the condition of every room and item on the day a tenancy starts.

What changes each time
  • Property address
  • Landlord's name
  • Tenant's name or each tenant's name
  • Tenancy start date
  • Date and time of check-in
  • Report prepared by
  • and 21 more

Landlord reference letter

A landlord reference letter tells a new landlord or a referencing company how a tenant has paid the rent and looked after the property.

What changes each time
  • Landlord or agent sending it
  • Recipient and organisation
  • Signed by and role
  • Tenant
  • Property
  • Landlord and managing agent
  • and 9 more

Lettings agency terms of business

Lettings agency terms of business are the terms a letting agent gives a landlord in England before being instructed: the services, the fees, how money is handled and how either side can end the arrangement.

What changes each time
  • Agency's trading name and legal name
  • Company number and address
  • Redress scheme and membership number
  • Client money protection scheme and membership number
  • Professional body and membership number
  • Bank holding client money
  • and 27 more

Memorandum of sale

A memorandum of sale is the estate agent's record of a property sale agreed subject to contract, sent to the seller, the buyer and both conveyancers.

What changes each time
  • Address
  • Tenure
  • Agreed price
  • Included in the price
  • Items sold separately
  • Names, addresses and contact details
  • and 8 more

Mortgage broker terms of business

Mortgage broker terms of business set out the terms on which a mortgage adviser gives a client advice and arranges a mortgage: which lenders they use, how they are paid, and how to complain.

What changes each time
  • Firm name, address and contact
  • Company number
  • FCA reference number
  • Principal firm's name and reference number, if an appointed representative
  • Client full name(s) and address
  • Adviser name
  • and 15 more

Property management agreement

A property management agreement appoints an agent to manage a landlord's rented homes in England: finding tenants, collecting rent, protecting deposits, keeping the legal checks up to date and arranging repairs.

What changes each time
  • Date of the agreement
  • Owner's full name or company name and number, and address
  • Agent's legal name, trading name, company number and address
  • Start date
  • Redress scheme and membership number
  • Client money protection scheme and membership number
  • and 29 more

Rent arrears letter

A rent arrears letter is what a landlord or letting agent in England sends a tenant who has fallen behind with rent, setting out the account and asking for payment or a repayment plan.

What changes each time
  • Landlord's or agent's name, address, email and phone
  • Date of the letter
  • Tenant's name or all joint tenants' names
  • Property address
  • Stage of the letter
  • Date of the earlier letter
  • and 11 more

Section 20 notice of intention

A section 20 notice of intention is the first formal step in consulting leaseholders before major works paid for through the service charge.

What changes each time
  • Addressed to
  • Recognised tenants' association
  • Landlord
  • Managing agent
  • Building and date of the notice
  • Description, or where to inspect one
  • and 6 more

Section 20 notice of reasons

A section 20 notice of reasons is the notice a landlord in England gives leaseholders, within 21 days of signing the contract, to explain why the work was awarded to a contractor other than the one with the lowest estimate or one nominated by a leaseholder or association.

What changes each time
  • Leaseholders: each of the building or a named leaseholder
  • Recognised tenants' association and secretary's address
  • Landlord's name or company name
  • Managing agent's name, address, phone and email
  • Building or estate name and address
  • Date of the notice
  • and 14 more

Section 20 statement of estimates

A section 20 statement of estimates is the second stage of consultation on major works to a leasehold building in England.

What changes each time
  • Leaseholders: each of the building or a named leaseholder
  • Recognised tenants' association and secretary's address
  • Landlord's name or company name
  • Managing agent's name, address, phone and email
  • Building or estate name and address
  • Date of the notice
  • and 18 more

Snagging list

A snagging list records the defects and unfinished items found when a client and contractor walk round building work near completion, with who will put each one right and by when.

What changes each time
  • Project and site address
  • Contract reference
  • Client and contractor
  • Inspection date
  • Who was present
  • Location
  • and 9 more

Tenancy agreement

A tenancy agreement sets out the terms on which a landlord lets a home to a tenant, and in England it now has to include the written information the law requires before an assured periodic tenancy is agreed.

What changes each time
  • Landlord
  • Landlord's address for notices
  • Agent and its role
  • Tenants
  • Property
  • Furnished
  • and 20 more

Venue hire agreement

A venue hire agreement is a licence for a hirer to use a room or hall for a stated purpose, on stated dates and hours, without taking over the space.

What changes each time
  • Date
  • Venue owner name or organisation, address and contact
  • Charity number, if a charity
  • Hirer name or organisation, address and contact
  • Person responsible on the day and mobile
  • Venue name and address
  • and 21 more

How it works for a lettings team

  1. 1

    Upload the version you send today

    A Word or PDF file. DocuWeave finds the names, dates, amounts and lists that change, and keeps your wording.

  2. 2

    Check it and publish

    Answer its questions, set the rules in plain English, publish version 1. Old documents never change.

  3. 3

    Make each one from the paperwork

    Drop in the application, the references, the emails. It fills what it finds, shows the source, and asks only about the rest.

Your tenants' data stays yours.

  • Paperwork read on your device

    The files you drop in are read in your browser; only their text is sent.

  • A record of every approval

    Who approved each document, when, and exactly what.

Start with the tenancy you sent last month.

Upload it, check what DocuWeave found, and publish it. Nothing is used until you do.