Building quotation template
A building quotation sets out the price for a piece of building work, item by item, with what is not included, how long the price stands, when the work starts and how it is paid for. For a consumer it also explains the right to cancel and includes the model cancellation form. A builder sends one after every site visit, with the client, the site, the items of work and the price changing each time.
Made by DocuWeave. Use at your own discretion.
What changes each time
16 values. Everything else is your wording, kept exactly.
Contractor and client
- Contractor, address and contact details
- Company and VAT numbers
- Client and address
- Site address
- Quotation number
The price
- Items of work, quantities and prices
- Subtotal, VAT and total
- Provisional sums
- Not included
Timing and payment
- How long the price is valid
- Start date and duration
- Payment stages
- Payment method
Cover and acceptance
- Public liability insurance
- Attached terms
- Who signs
The rules it usually needs
Written in plain English when the template is set up.
- Once for each item
“One row for each item of work, and one for each payment stage.”
The site notes priced six items and set three payment stages, so the tables have six and three rows.
- One of several wordings
“Make the price valid for a number of days, or fixed until the agreed start date.”
The notes said the price was valid for 30 days, so that wording was used.
- One of several wordings
“Take payment in stages, or as a single payment after completion.”
The client asked to pay in stages, so the staged payment table was used.
- The AI decides from the paperwork
“Include the right to cancel and the cancellation form for a consumer contract made away from the business premises, and the payment notices clause only for a client who does not live in the property.”
The client is a homeowner accepting by email, so the right to cancel was included and the payment notices clause was left out.
One worked example, start to finish
The building quotation in DocuWeave, from upload to approval.
1The document uploaded
The quotation, a Word file, uploaded as it is.
- 2
The template it became
It found 21 sections and 44 values, and asked 11 questions before publishing. The price is valid for a number of days, or fixed until the start date.
3The paperwork dropped in
The client's enquiry email and the builder's site visit notes.
4What was found, with sources
35 of 38 values filled from the paperwork, each with the passage it came from.
5What it asked
8 things for a person, starting with the client's name, and the totals to confirm.
6The approved output
Approved, with Word and PDF downloads.
A free building quotation to download
- Building quotation, filled with fictional details (Word)
- Building quotation, filled with fictional details (PDF)
Use it as it is, or upload it to DocuWeave and make it a template.
DocuWeave is not a law firm. A general template for common situations in England and Wales. It is not tailored to you and we do not update it when the law changes, so check it suits your situation before you use it. Terms.
Made by DocuWeave. Use at your own discretion.
Questions people ask
What is the difference between a quote and an estimate?
A quote is a fixed price for the work described, usually for a set period. An estimate is a best guess that can change. This document is a quotation.
How long should a building quote be valid for?
There is no fixed rule. This quotation lets the builder choose a number of days, or fix the price until an agreed start date.
Can a customer cancel a building contract?
A consumer who agrees the contract at home, or by email, online or by phone, usually has 14 days to cancel. The quotation explains this and includes the model cancellation form.
What are provisional sums?
Allowances for items not yet priced, such as tiles the client will choose, adjusted to the actual cost later.
Should a quote include VAT?
A VAT-registered builder shows VAT separately. A builder who is not registered says that no VAT is charged.
Use this template
It opens in DocuWeave as a template you can check, change and publish. Nothing is used until you do.