HMO room tenancy agreement template
An HMO room tenancy agreement lets one room in a shared house to one tenant on an assured periodic tenancy in England, with the use of the shared kitchen, bathrooms and living areas. It covers the rent and bills, the deposit, the house rules, fire safety, the manager's details and the written information the law requires, with a room schedule at the end. A letting agent or landlord sends one for every room let, with the tenant, the room and the rent changing each time.
Made by DocuWeave. Use at your own discretion.
What changes each time
18 values. Everything else is your wording, kept exactly.
The parties and the house
- Landlord and address for notices
- Manager of the house and agent
- Tenant
- House and room
- Shared facilities
- HMO licence
Rent and bills
- Start date
- Rent and period
- First payment
- Bills included
- Fair-use energy limit
Deposit and house rules
- Deposit and scheme
- Overnight guests
- Cleaner for the shared areas
- Smoking
Room schedule and documents
- Floor area and maximum occupiers
- Private facilities, kitchen storage and keys
- EPC, EICR, gas record, inventory and house rules given
The rules it usually needs
Written in plain English when the template is set up.
- The AI decides from the paperwork
“Include the shared-area cleaner, overnight guest limit, fair-use energy limit, HMO licence and smoking terms only where the paperwork says they apply.”
The offer email set a fortnightly cleaner, a 3-night guest limit, an energy limit and no smoking, and the licence summary gave the licence, so all were included.
- One of several wordings
“Say which bills the rent includes, or which it does not.”
The rent includes council tax, energy, water and broadband, so the bills-included wording was used.
- One of several wordings
“Use the no-deposit wording or the full deposit clause.”
A £720 deposit was taken, so the deposit clause was used with its scheme.
- The AI decides from the paperwork
“Include the agreed pet clause only if a pet has already been agreed.”
The offer said no pets, so it was left out.
One worked example, start to finish
The hmo room tenancy agreement in DocuWeave, from upload to approval.
1The document uploaded
The HMO room tenancy agreement, a Word file, uploaded as it is.
- 2
The template it became
It found 51 sections and 89 values, and asked 14 questions before publishing. The cleaner sentence appears only when the landlord arranges a cleaner.
3The paperwork dropped in
The agent's room offer email, the HMO licence and room schedule summary, and the referencing report.
4What was found, with sources
71 of 87 values filled from the paperwork, each with the passage it came from.
5What it asked
10 things for a person, starting with the tenant's name, and the rent and deposit to confirm.
6The approved output
Approved, with Word and PDF downloads.
A free hmo room tenancy agreement to download
- HMO room tenancy agreement, filled with fictional details (Word)
- HMO room tenancy agreement, filled with fictional details (PDF)
Use it as it is, or upload it to DocuWeave and make it a template.
DocuWeave is not a law firm. A general template for common situations in England and Wales. It is not tailored to you and we do not update it when the law changes, so check it suits your situation before you use it. Terms.
Made by DocuWeave. Use at your own discretion.
Questions people ask
Does each tenant in an HMO need their own tenancy?
This agreement gives each tenant their own tenancy of their room, with use of the shared areas. Each tenant is responsible only for their own rent.
Is an HMO room let an assured periodic tenancy?
In England, from 1 May 2026, new private tenancies, including room lets in shared houses where the landlord does not live, are assured periodic tenancies with no fixed term.
Can the rent include bills?
Yes. The agreement says which bills are included and can set a fair-use limit on energy.
What must an HMO landlord display?
The manager's name, address and phone number must be displayed in a prominent place in the house, and the fire safety measures must be in working order.
How much notice does a tenant give?
At least two months' written notice, which is the most a landlord can require. A shorter period can be agreed in writing.
Use this template
It opens in DocuWeave as a template you can check, change and publish. Nothing is used until you do.