Image licence agreement template
An image licence agreement lets a photographer or illustrator give a business permission to use named images, for a stated use, in a stated place and for a stated time, while keeping ownership of them. A licensor completes one for each client or job, with the images, fees, exclusivity and credit changing each time.
Made by DocuWeave. Use at your own discretion.
What changes each time
17 values. Everything else is your wording, kept exactly.
The parties
- Date of this agreement
- Licensor name or company, address and email
- Licensee name or company, address and email
The images and fees
- Image reference and title
- Permitted use
- Medium
- Fee per image
- Total fee
- Days to pay an invoice
The licence
- Exclusive or non-exclusive
- Scope of exclusivity
- Territory
- Term
Credit and releases
- Credit wording
- Images with model or property releases
Liability and signatures
- Separate cap for the infringement promise
- Signatories, positions and dates
The rules it usually needs
Written in plain English when the template is set up.
- Once for each item
“Add a row for each image.”
The images table lists each image with its title, permitted use, medium and fee.
- One of several wordings
“The fee is not VAT registered, or plus VAT.”
The total fee line shows which.
- One of several wordings
“The licence is non-exclusive, or exclusive.”
The type row says the licensor may license to others, or will not for the stated scope.
- One of several wordings
“An exclusive licence covers any use, or the same media and territory.”
The exclusivity wording follows.
- One of several wordings
“The territory is worldwide or listed countries.”
The territory row shows which.
- One of several wordings
“The term is a number of months or years from a start date, or perpetual.”
The term row shows which.
- One of several wordings
“Credit is given in set wording where practical, or none is required.”
Clause 3 shows which.
- One of several wordings
“Releases cover all the images, listed images or none.”
Clause 5.1 shows which.
- Only when…
“Include a separate cap on liability for the infringement promise if agreed.”
Clause 8.1 adds a stated amount for that promise.
Questions people ask
What is an image licence?
It is permission to use an image in ways the owner agrees, without the user owning the image. The licence says which images, what use, where and for how long.
What is the difference between exclusive and non-exclusive?
With a non-exclusive licence the owner can license the same image to others. With an exclusive licence they agree not to, for the scope stated in the agreement.
Do I need to credit the photographer?
Only if the agreement says so. The template has a choice between a credit in set wording and no credit.
What about people or places in the picture?
Clause 5 records whether the images have model or property releases for the permitted use, so the licensee knows whether they are covered.
Can one agreement cover several images?
Yes. The images table has a row for each image, with its own use and fee.
Use this template
It opens in DocuWeave as a template you can check, change and publish. Nothing is used until you do.