Pay less notice template
A pay less notice tells the payee under a construction contract that the payer intends to pay less than the sum in a payment notice or application, under section 111 of the Housing Grants, Construction and Regeneration Act 1996. It states the sum the payer considers due and the basis on which it is calculated, one item at a time. A main contractor or client sends one for each disputed application, with the contract, the application and the deductions changing each time.
Made by DocuWeave. Use at your own discretion.
What changes each time
11 values. Everything else is your wording, kept exactly.
The parties and contract
- Payee
- Payer
- Contract and project
- Application or payment notice it relates to
The sums
- Notified sum
- Sum considered due
- Deductions, each with its calculation
- Supporting documents
Dates
- Due date and final date for payment
- Notice period
- Who gives the notice
The rules it usually needs
Written in plain English when the template is set up.
- Once for each item
“One row for each deduction, with the amount claimed, the amount considered due and how it was calculated.”
The QS assessment reduced three items, so the table has three rows and a total.
- The AI decides from the paperwork
“Include the supporting documents line, and the line naming someone else who gives notices, only where they apply.”
The assessment listed its supporting documents, so that line was included; the payer's own director gave the notice, so the other line was left out.
One worked example, start to finish
The pay less notice in DocuWeave, from upload to approval.
1The document uploaded
The pay less notice, a Word file, uploaded as it is.
- 2
The template it became
It found 9 sections and 20 values, and asked 8 questions before publishing. The basis of the calculation repeats one row per deduction.
3The paperwork dropped in
The subcontractor's payment application, the QS assessment and the email with the contract's payment dates.
4What was found, with sources
17 of 18 values filled from the paperwork, each with the passage it came from.
5What it asked
8 things for a person, starting with the contract reference, and the sums to confirm.
6The approved output
Approved, with Word and PDF downloads.
A free pay less notice to download
- Pay less notice, filled with fictional details (Word)
- Pay less notice, filled with fictional details (PDF)
Use it as it is, or upload it to DocuWeave and make it a template.
DocuWeave is not a law firm. A general template for common situations in England and Wales. It is not tailored to you and we do not update it when the law changes, so check it suits your situation before you use it. Terms.
Made by DocuWeave. Use at your own discretion.
Questions people ask
What is a pay less notice?
A notice under section 111 of the Housing Grants, Construction and Regeneration Act 1996 saying that the payer intends to pay less than the notified sum, with the sum it considers due and how it is calculated.
When must a pay less notice be given?
No later than the period before the final date for payment that the contract sets, or 7 days before it under the Scheme for Construction Contracts if the contract says nothing.
What happens if no pay less notice is given?
The payer generally has to pay the notified sum by the final date for payment.
Does a pay less notice need to show the calculation?
Yes. It must set out the basis on which the sum considered due is calculated, which this notice does one item at a time.
Use this template
It opens in DocuWeave as a template you can check, change and publish. Nothing is used until you do.