School trip consent form template
A school trip consent form is a one-off permission slip a parent or carer signs so a child can join off-site activities. This version, adapted from the Department for Education's model, asks for consent to trips and activities outside school premises and to first aid or urgent medical treatment. It lists what the consent covers, in the terms of the department's current guidance: trips outside normal school hours, activities that need a higher level of risk assessment, and all off-site activities for children of nursery age. It has a medical information section. Schools issue one for each child, with the child's name and medical details changing.
Adapted from Department for Education (21 July 2014). Contains public sector information licensed under the Open Government Licence v3.0.
The Department for Education withdrew this model form in September 2023. This version has been checked against its current guidance, Health and safety on educational visits.
What changes each time
2 values. Everything else is your wording, kept exactly.
The child
- Child's full name
- Medical conditions and medication
The rules it usually needs
Written in plain English when the template is set up.
- Only when…
“The medical section is completed only where the child has a condition or takes medication.”
When a child has no medical needs, the section is left blank for the parent to confirm.
Questions people ask
Do schools need consent for every trip?
Not always. This form is a single consent covering the trips and activities listed on it, and the school sends information before each one. Parents can still tell the school their child should not take part in a particular trip.
Which trips does the consent cover?
Trips and activities outside normal school hours, such as visits in the holidays or at a weekend, residential trips and off-site sporting fixtures outside the school day; activities that need a higher level of risk assessment, such as adventure activities; and all off-site activities for children of nursery age.
Why does the form ask for medical information?
So staff know about any condition or medication and can give first aid or urgent medical treatment if needed. Schools should store this information securely and use it only for that purpose.
Is the Department for Education's wording still current?
The model form, dated 2014, has since been withdrawn. We checked this version against the department's current guidance, Health and safety on educational visits, which applies in England, and updated the list of trips it covers to match. Check it against your own school's policy before use.
Can I use my own version of this document?
Yes. Upload your own Word or PDF consent form and DocuWeave turns it into a template in your wording.
Use this template
It opens in DocuWeave as a template you can check, change and publish. Nothing is used until you do.