Dividend voucher template
A dividend voucher is the record a company gives each shareholder when it pays a dividend, showing what was paid and on which shares. It names the company and the shareholder, says whether the dividend is interim or final and when it was declared and paid, and sets out the shares held on the record date, the amount per share and the total. One voucher is made for each shareholder for each dividend.
Made by DocuWeave. Use at your own discretion.
What changes each time
12 values. Everything else is your wording, kept exactly.
Company and shareholder
- Company, number and registered office
- Voucher number
- Shareholder and address
The dividend
- Interim or final
- Year or period ending
- Declared on
- Date paid
- Record date
The amount
- Class of shares
- Shares held
- Dividend per share
- Total paid (calculated)
The rules it usually needs
Written in plain English when the template is set up.
- The AI decides from the paperwork
“Include the signature lines only if the voucher is to be signed by a director or the company secretary.”
The typed note said the company secretary would sign it on the payment date, so the signature lines were included, with that reason shown.
One worked example, start to finish
The dividend voucher in DocuWeave, from upload to approval.
1The document uploaded
The dividend voucher, a Word file, uploaded as it is.
- 2
The template it became
It found 5 sections and 19 values, and asked 5 questions before publishing. The total is worked out from the shares held and the amount per share.
3The paperwork dropped in
The board minute declaring the dividend, the register of members at the record date, and a short typed note.
4What was found, with sources
17 of 18 values filled from the paperwork, each with the passage it came from.
5What it asked
1 thing for a person: the class of shares, which the minute and the register wrote differently.
6The approved output
Approved, with Word and PDF downloads.
A free dividend voucher to download
- Dividend voucher, filled with fictional details (Word)
- Dividend voucher, filled with fictional details (PDF)
Use it as it is, or upload it to DocuWeave and make it a template.
DocuWeave is not a law firm. A general template for common situations in England and Wales. It is not tailored to you and we do not update it when the law changes, so check it suits your situation before you use it. Terms.
Made by DocuWeave. Use at your own discretion.
Questions people ask
Does every dividend need a voucher?
It is standard practice to give each shareholder a voucher for each dividend, as the record of what was paid. HMRC may ask to see them, and shareholders use them for their tax returns.
What must a dividend voucher show?
The company's name, the shareholder's name, the date paid, the shares held and the amount of the dividend. This voucher also shows the class of shares, the amount per share and when it was declared.
What is the difference between an interim and a final dividend?
Directors can usually declare an interim dividend during the year under the articles. A final dividend is normally recommended by the directors and approved by the shareholders after the year end.
What is the record date?
The date on which the register of members is checked to see who is entitled to the dividend and on how many shares.
Can a company pay a dividend without profits?
No. A dividend can only be paid out of profits available for distribution, which is why the board minute declaring it refers to the accounts.
Use this template
It opens in DocuWeave as a template you can check, change and publish. Nothing is used until you do.