Redundancy letter template
A redundancy letter confirms in writing that an employee has been selected for redundancy. It says what notice they are entitled to, when employment ends, what redundancy pay they will receive, and how to appeal. It is sent after the consultation meeting, once selection has been decided.
Adapted from Acas (4 March 2025). Contains public sector information licensed under the Open Government Licence v3.0.
What changes each time
15 values. Everything else is your wording, kept exactly.
The employee and employer
- Employee name
- Organisation name
- Letter date
- Letter sent by
Notice and leaving
- Notice period (weeks)
- What the notice is based on
- Last day of employment
- How notice is handled
Redundancy pay
- Complete years of service
- Statutory redundancy payment
Appeal and support
- Appeal deadline
- Who to appeal to
- Who to contact with questions
- Employee Assistance Programme provider
- Employee Assistance Programme contact
The rules it usually needs
Written in plain English when the template is set up.
- Only when…
“The statutory redundancy payment paragraph appears only when the employee has 2 or more complete years of service.”
Graham had 8 years' service, so the statutory redundancy payment paragraph, with the figure from payroll's calculation, was used.
- Only when…
“The no redundancy pay paragraph appears only when the employee has less than 2 complete years of service.”
With 8 years' service this paragraph was left out.
- One of several wordings
“Notice: work the notice period, or a payment in lieu of notice.”
The consultation notes said the firm would pay in lieu, so the payment in lieu wording was used, with the last day of 30 October 2026.
- The AI decides from the paperwork
“Include the Employee Assistance Programme paragraph only when the paperwork shows the employee was reminded of it.”
The consultation notes mentioned it, so the paragraph was included, with that reason shown; the other files said nothing about it.
One worked example, start to finish
The redundancy letter in DocuWeave, from upload to approval.
1The document uploaded
The Acas letter confirming an employee is selected for redundancy, a Word file, uploaded as it is.
- 2
The template it became
It found 13 sections and 15 values, and asked 5 questions before publishing. The redundancy pay paragraph appears only from two years' service.
3The paperwork dropped in
Consultation notes, the selection scoring sheet, payroll's calculation and a typed note.
4What was found, with sources
15 of 15 values filled from the paperwork, each with the passage it came from.
5What it asked
2 things for a person: the notice period, which the consultation notes and payroll gave differently, and the redundancy payment the template says is always checked.
6The approved output
Approved, with Word and PDF downloads of exactly what was approved.
A free redundancy letter to download
- Redundancy letter, filled with fictional details (Word)
- Redundancy letter, filled with fictional details (PDF)
Use it as it is, or upload it to DocuWeave and make it a template.
DocuWeave is not a law firm. A general template for common situations in England and Wales. It is not tailored to you and we do not update it when the law changes, so check it suits your situation before you use it. Terms.
Adapted from Acas (4 March 2025). Contains public sector information licensed under the Open Government Licence v3.0.
Questions people ask
Who needs to be sent a redundancy letter?
Each employee who has been selected for redundancy, after the consultation process has finished. It confirms the outcome in writing, so the employee has the notice, end date and pay details to hand.
How much notice does an employee get when they are made redundant?
At least their contractual notice, or the statutory minimum if that is longer. The statutory minimum is one week for each complete year of service, up to 12 weeks, once they have worked for a month or more.
Who gets statutory redundancy pay?
Employees with at least 2 years' continuous service. The amount depends on age, length of service and a weekly pay figure that is capped each April, so check the current cap on GOV.UK.
What should a redundancy letter say about appeals?
That the employee can appeal, how to do it, by when and to whom. This template asks for the deadline in days and the name of the person to appeal to.
Can I use my own redundancy letter instead of this one?
Yes. Upload your own Word or PDF version and DocuWeave turns it into a template in your wording, with the same kind of rules and the same filling from paperwork.
Use this template
It opens in DocuWeave as a template you can check, change and publish. Nothing is used until you do.